By-Laws of the Association of State Supervisors of Safety and Driver Education
(ASSSDE)
ARTICLE 1. NAME
Sec 1 The name of this organization shall be the Association of State
Supervisors of Safety and Driver Education (hereinafter known as the
Association).
Sec 2 The official abbreviation of the Association shall be ASSSDE.
ARTICLE II. PURPOSE
Sec 1 The purpose of the Association will be to:
1.1 enhance the status and promote the advancement of the traffic safety
profession and the traffic safety professionals;
1.2 foster the growth of technical, scientific and managerial knowledge and
skills of traffic safety professionals;
1.3 promote the technical, societal and professional well-being of traffic
safety professionals; and
1.4 work with national, state and local agencies and organizations to stimulate
interest and action to promote vehicular and pedestrian traffic safety.
Sec 2 Notwithstanding any other provisions of these articles, the Association is
organized exclusively for one or more of the purposes as specified in Section
501(c)(3) of the Internal Revenue Code of 1954, and shall not carry on any
activities not permitted to be carried on by an organization exempt from
Federal income tax under IRC 501(c)(3) or corresponding provisions of any
subsequent Federal tax laws.
ARTICLE III. MEMBERSHIP
Sec 1 Professional memberships shall be open to those lead employees of state
agencies having responsibility for supervision/coordination of the operation of
secondary school, commercial driver training and college programs of safety and
driver education.
Sec 2 The right to vote and to hold elective office shall be limited to
professional members.
Sec 3 Associate memberships are open to employees of state agencies having
non-lead or regional state responsibility for supervision/coordination of the
operation of secondary school, commercial driver training and college programs
of safety and driver education; statewide/regional responsibilities in research
for driver education; statewide/regional responsibilities in driver education
professional development; or other individuals interested in the enhancement of
safety and driver education programs.
Sec 4 Association membership shall be open to public or non-profit associations
or organizations who wish to support the purposes of the Association.
Sec 5 Honorary membership may be granted by the membership of the Association to
any individual they deem deserving of this award.
Sec 6 Corporate members shall be those organizations or businesses that wish to
support the purposes of the Association.
Sec 7 Membership shall in no way bind this Association to support the
philosophies or policies of any member, nor to support or participate in
projects or undertaking of any member.
Sec 8 The membership period shall be from the Annual Meeting to the next Annual
Meeting.
ARTICLE IV. DUES AND FEES
Sec 1 All dues membership shall be payable annually. Dues shall be paid at the
time of or prior to the Annual Meeting. Payment of said dues shall constitute a
member in good standing.
Sec 2 When any member of any class shall be in default in the payment of dues
for a period of three months from the due date, their membership shall be
considered terminated.
Sec 3 The Executive Board shall propose a dues schedule to be acted upon by the
membership at the Annual Meeting. Notice of the dues schedule shall be given to
the membership at least thirty (30) days prior to the Annual Meeting. Any
reduction or increase in dues shall be approved by a two-thirds (2/3) majority
of voting members present at the Annual Meeting.
Sec 4 The Executive Board shall have authority to set fees for services provided
by the Association.
Sec 5 Dues changes shall become effective upon initial or renewal of membership
after passage of the change. Fee changes shall become effective immediately
upon approval.
ARTICLE V. MEETINGS
Sec 1 The Annual Meeting of the Association shall be held at a location chosen
by the Executive Board. Whenever possible, the meeting shall be held in
conjunction with the annual conference of the American Driver and Traffic
Safety Education Association.
Sec 2 Special meetings may be called by order of the President, upon resolution
of the Executive Board, or upon a written call signed by five (5) members.
Sec 3 Notice of the annual or special meetings shall specify the place, time and
purpose. Notice of such meetings shall be given at least thirty (30) days
before the date of such meetings to each member entitled to vote at such
meetings.
Sec 4 The Annual Meeting shall perform the following functions:
4.1 The state of ASSSDE shall be presented;
4.2 Standing and special committee reports shall be presented;
4.3 Any dues changes shall be voted upon;
4.4 Results of the election of officers will be announced;
4.5 A member at large of the Executive Board shall be elected; and
4.6 An operating budget shall be approved.
Sec 5 A minimum of one-third (1/3) of the current paid membership shall
constitute a quorum at any meeting of the Association.
Sec 6 A majority of votes entitled to be cast by members present at a meeting at
which a quorum is present shall be necessary for passage of any action unless a
greater proportion is required by law or these Bylaws.
Sec 7 Robert's Rules of Order (Revised) shall govern the transaction of business
at all meetings unless in conflict with or otherwise provided in these Bylaws.
ARTICLE VI. GOVERNMENT
Sec 1 The Association of State Supervisors of Safety and Driver Education, Inc.,
is incorporated under the laws of the State of New Hampshire as a nonprofit
corporation and in accordance with Article II, Section 2 of these Bylaws.
Sec 2 The business of the Association shall be conducted between Annual Meetings
by an Executive Board. It shall be the duty of the Executive Board to carry out
the wishes of the majority of the Association's membership.
Sec 3 Membership on the Executive Board shall consist of the active officers and
the immediate past president, plus one member elected by the Association
membership at the Annual Meeting.
Sec 4 The Executive Board shall:
4.1 Formulate and carry out the approved policies of the Association;
4.2 propose and administer the annual budget;
4.3 develop the program for the annual conference;
4.4 be the custodian of the property of the Association;
4.5 have the power to make contracts approved by the Association's membership;
and
4.6 perform such other duties as may be necessary for the efficient function of
the Association.
Sec 5 The Executive Board shall meet quarterly through use of telephone,
telecommunications or other reasonable means for the purpose of conducting
official business. Written record of such meeting shall be available to members
upon request.
Sec 6 Special meetings of the Executive Board may be called by the president or
at the request of three (3) board members by giving at least forty-eight (48)
hours notice thereof to the entire Board.
Sec 7 A quorum for all Executive Board meetings shall consist of a majority of
the Board membership.
ARTICLE VII. OFFICERS
Sec 1 The officers of the Association shall be a President, President-Elect, and
Secretary-Treasurer.
Sec 2 Officers shall be elected prior to the Annual Meeting of the Association
to hold office for a period of two years or until their respective successors
have been elected. Newly-elected officers will take office after the Annual
Meeting at which their election is announced.
Sec 3 The President shall be the Chief Executive Officer and shall:
3.1 exercise leadership and direction over the Association
3.2 prepare an agenda and preside over all meetings;
3.3 appoint all committees and shall be an ex-officio member of all committees;
3.4 attend, or appoint an active member of the Association to attend meetings or
organizations relevant to the purpose of the Association including those
organizations in which the Association has standing representation.
Sec 4 The President-Elect shall, in the absence of the President, be vested with
all powers of the President. At the conclusion of the President's term of
office, the President-Elect shall become President. In the event of a vacancy
in the office of President, the President-Elect shall complete the vacated
term, at the conclusion of which s/he shall commence and complete the term for
which s/he was elected. In the event of a vacancy in the office of
President-Elect, the Secretary-Treasurer shall assume the duties of the
President-Elect until such time, before the next regularly scheduled meeting of
the Association, a special election can be conducted following the procedures
outlined in Article VII, Section 6.
Sec 5 The Secretary-Treasurer shall:
5.1 keep a proper record of the minutes of all meetings and accounts of the
Association;
5.2 notify all members in writing of all meetings;
5.3 keep a current directory of the names and addresses of all members;
5.4 serve as custodian of the funds of the Association and deposit money or
other valuables in a depository designated by the Executive Board.
5.5 sign all checks for disbursement of funds. S/he will sign no note, deed,
discharge of mortgage or other written obligation in the name of the
Association unless authorized by the Executive Board to do so;
5.6 provide a written report of each meeting of the Association to each member.
5.7 be responsible for the preparation and distribution of the Association
newsletter;
5.8 serve as chairman of the budget committee;
5.9 at the close of his/her term, deliver within thirty (30) days to the
successor, all records that are held by him/her.
In the event of a vacancy in the office of Secretary-Treasurer, a special
election shall be scheduled by the Executive Board, at the earliest convenient
time before the next regularly scheduled meeting of the Association, following
the procedures outlined in Articled VII, Section 6.
Sec 6 The election of officers shall be held prior to the Annual Meeting of the
Association. Not less than thirty (30) days prior to the date of the Annual
Meeting, the Election Committee will send, or cause to be sent, through the
United States or electronic mail to each Association member, a ballot which
contains the recommendations of the Nominating Committee and which also
provides for write-in voting. No individual shall be nominated who has not
consented to stand for election and serve if elected. The Election Committee
shall specify in writing the date by which marked ballots must be returned and
to whom they will be returned. The person receiving the largest number of votes
for the particular office shall be declared elected. In the event of a tie for
an office, the chairman of the Election Committee shall conduct, at the Annual
Meeting, a run-off election, between the persons receiving the tie vote.
Sec 7 Any officer may be removed by a two-thirds (2/3) vote of the Association
membership at a meeting or through a mail vote legally called for that specific
purpose. Such removal shall be without prejudice to the contractual rights, if
any, of the officer removed.
ARTICLE VIII. COMMITTEES
Sec 1 At the first Executive Board meeting after assuming office, the President
shall, with the consent of the Executive Board, appoint members of any standing
committee.
Sec 2 The Nominating/Election Committee shall be comprised of four (4) members
from different geographic area of the United States. The committee shall:
2.1 conduct an election of officers every two (2) years in accordance with
Article VII, Section 6; and
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conduct, if necessary, any special elections.
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develop a proposed budget to be adopted at the Annual Meeting; and
Sec 3 The Budget Committee shall be comprised of the Executive Board and one
other member appointed by the President. The Budget Committee shall:
3.2 review and approve/disapprove the financial reports prepared by the
Secretary-
Treasurer at the close of each fiscal year. Sec 4 Voting at committee meetings
shall be a simple majority.
Sec 5 The President may appoint other committees to assist the Executive Board
and/or Association in carrying out specific tasks/activities. The composition,
purpose and tenure of these committees shall be at the discretion of the
President after consultation with the Board.
ARTICLE IX. FISCAL YEAR
Sec 1 The fiscal year of the Association shall begin on the first day of January
and end on the last day of December of each year.
ARTICLE X. AMENDMENTS
Sec 1 Proposed changes to the Bylaws may be submitted by, or at the direction
of, the Executive Board, or by five (5) or more members.
Sec 2 Notice of proposed changes, and the text thereof, shall be provided by
United States or electronic mail to the membership at least thirty(30) days
prior to the Annual Meeting.
Sec 3 A two-thirds (2/3) vote of members present at the Annual Meeting shall be
required to amend these Bylaws.
ARTICLE XI. DISSOLUTION
Sec 1 Upon any dissolution or winding up of the Association, any assets
remaining after payment of or provision for its debts and liabilities, shall,
consistent with the purposes of the Association, be paid to the American Driver
and Traffic Safety Education Association, or in the event of its dissolution,
to one or more charitable organizations which support the goals of this
Association and qualify as an exempt organization under provisions of Section
501(c)(3) of the United States Internal Revenue Code or corresponding
provisions of subsequently enacted Federal Law. No part of the net assets or
net earnings of the Association shall inure to the benefit of or be paid or
distributed to any officers, director, member, employee, or donor of the
Association.
Rev. 8/4/2002